FAQ 2017-02-20T13:00:15+00:00

Frequently Asked Questions

International Conference

The online registration form asks for the following information about the author and the proposal. This information will be included in the congress program:

Proposal Title
Short Abstract (max. 300 words)
Congress Section/Theme (know the themes available)
Presentation Type (know the presentation types available)

First Name of the Author
Family Name of the Author
Email Address
Website (optional)
City and Country
Biography (optional)

If the proposal has coauthors, you will be asked to add the same information about them.

For more information, see the Congress section: Proposals Submission.

In order to give a chance as many delegates as possible to present at the Congress within the constraints of the schedule, only one presentation by author and registration will be allowed. For instance, three registered authors can present no more than three proposals together (i.e., as coauthors). In other words, there must be at least on in-person registration per proposal for the Congress.
As a rule, we ask delegates to submit proposal through the online registration platform, which allows us to obtain the information required. However, if you have problems with the platform, please contact us.
Once the proposal has been submitted you cannot make changes. This is because we need to keep track of the proposals we receive, and prevent delegates to change radically the subject of the proposal once accepted by the Advisory Board. However, if you wish to make minor changes, you can send an email to our support team: support@onvisualculture.com.
We strive to review and answer to all proposals in 2-3 weeks. If you want to benefit from discounts, please make sure to submit your proposal at least 3 weeks before the registration deadline.
Yes, we try to meet all requests. Once you have made the registration payment, you can propose the day that best suits your schedule. However, we offer this option only to requests made at least one month before the congress starts.
Yes. We offer invitation letters for visas for those who have paid the registration fee. Please send your request via our contact form. Note that if you cancel your registration, we will contact the embassy to revoke the invitation letter.

Specific questions regarding visas should be addressed to your local government, the embassy, or the immigration office. Immigration regulation policies vary by country, and often vary from year to year. Therefore, we are not able to give you advise on this matter.

The first draft of the program will be available approximately one month before the Congress. If your proposal has been accepted and you have completed the registration and the payment of the same, your presentation will appear in the draft program. We accept proposals and registration until approximately 2 weeks before the Congress starts. Please check the Program regularly for updates.
An full registration includes: attendance to plenary presentations and other sessions every day of the Congress; lunch, coffee breaks, and welcome cocktail; printed program and other congress materials; one year subscription to the associated journal; online newsletters and community news; to submit your article for free to the journal, which will eventually publish the paper after a peer review process. Note: this applies to all discount rates (early registration, students and unemployed delegates, and other special discounts).

The 1-day registration fee includes all of the above, except the lunches, coffee breaks, etc., of the remaining days of the congress.

At the moment we only accept payments via Paypal. You can create an account at Paypal and connect it to your credit card or bank account.
At the moment we only accept payments via Paypal. You can create an account at Paypal and connect it to your credit card.
At the moment we only accept payments via Paypal. You can create an account at Paypal and connect it to your bank account.
Yes, please send an email to support@onvisualculture.com asking for the invoice.
If you cannot attend the Congress and cannot transfer your registration fee to another person, you can request a payment refund. To do this, you must send a written request. The refund amount will depend on the date we receive your request, namely, it depends on how early you notify us by email. Please send your cancellation request to support@onvisualculture.com.

If you submit your refund request up to 60 days before the first day of the Congress, we will refund 80% of the registration fee.

If you submit your refund request between 60 and 30 days before the first day of the Congress, we will refund 50% of the registration fee.

If you submit your refund request within 30 days before the first day of the Congress, you will not receive any refund.

It will take 2-4 weeks to process your refund.

Replacements of delegates are allowed, but you must inform us using our contact form. Any delegate who has registered, has not attended the Congress, and has not notified us by email, will be responsible for full payment.
Yes. The special registration fee is available for groups of five (5) or more delegates from the same institution or organization who register at the same time. This discount is not combinable with other discount offers. Please download and complete the Groups Registration Form and send it to support@onvisualculture.com.
Yes. A limited number of free scholarships registrations will be granted for Postgraduate Students. In return, they will be asked to moderate parallel sessions during the Congress. To be eligible for these grants, applicants must have a proposal accepted for the Congress. Guidelines on how to moderate the sessions are provided, including the introduction protocol of sessions and speakers, time management, the questions and answers process, etc. We will also provide a certificate at the end of the conference, upon request.

For more information, visit the Postgraduate Students Scholarships page.

To apply for a scholarship, please download and fill out the Scholarship Application Form, and then send it to support@onvisualculture.com.

Upon request, letters of attendance will be provided during the Congress or by email 1-2 weeks after the Congress.
Yes, of course they can. Accommodation, dinner, tours, and other extras for friends and family can also be requested through the registration process. If you are already registered and want to add a member of your family or friends at a later date, please contact us.
Visit the Contact section and fill out the subscription form. In addition, all previous attendees will be informed of future congresses via email.
We are continually looking for places for future congresses and collaboration agreements. If you want to host this Congress in the future, please see the information in the Partners and Sponsors section, and contact us.

Journal Collection

Yes. Our scholarly journals accept articles submission throughout the year, without having to attend the Congress. You can find more information about the journals in the Article Submission section.
Yes, you can send several manuscripts. However, note that if you registered in the Congress, we can only publish for free (i.e., no article processing charges) the article associated with such registration. Ad of course, this is subject to acceptance of the manuscript by the journal after the peer review process.
The amount of time varies. Once the article is received, and after verifying that formal presentation standards are met, the manuscript is submitted to two referees (i.e., peers), who can last several weeks. We will send you the reports of the referees as soon as they are available. If your manuscript is accepted, you will be asked to submit the final version of your article within two weeks for final publication.

Articles are published on an ongoing basis, so your final article will be published as son as the editing and layout process is completed, which may happen either before or after the Congress. This means that, if submitted well in advance, your article can be fully evaluated and published before the Congress. This is especially valuable for Congress delegates who need to have their articles published by the journal before the Congress. If this is the case, please submit your article well an advance, at least three months before the Congress.

Yes, you should wait to receive the reports from both referees. Once you have received both of them, you can include all the comments and suggestions made by the referees.
During the layout phase only minor changes are accepted. All substantial changes of the content should have been made in the previous phase. In the layout phase you must focus on typographical errors (italics, capitalization, headings, etc.). In addition, if you see excerpts highlighted in yellow in the document we send you during the proofreading phase, you will have to send the requested information so that to continue the process.
Your article will appear on the website of the journal, in the “Current” section. Visit the collection section to access the official websites of each scholarly journal.
No. You will receive only an electronic copy of your article.
Yes. If you wish to receive a certificate, please send us an email specifying what journal you have worked for, and we will deliver it in the shortest time possible.

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